The Division meets at the call of the President of the Senate, or the Chancellor at San Diego, or the Chair of the Division or, in the Chair's absence, the Vice Chair (Chair Designate) of the Division.
[SBL 315(A)] The Chair, or in the Chair's absence the Vice Chair, must call a special meeting of the Division at the request of a majority of the voting members present at a Representative Assembly or Division meeting, at the request of any committee of the Division, or at the written request of any twenty-five members of the Division. Such a special meeting must be scheduled within two weeks of the receipt of the request. [Am 5/25/76; Am 2/27/90, Rt 3/14/90, Am 11/24/98]
[SBL 315] An emergency meeting of the Division may be called by the Chancellor at San Diego or the Chair of the Division or, in the Chair's absence, by the Vice Chair of the Division. The call to the meeting shall be distributed to every member of the Division at least two days of instruction before the meeting. The order of business shall be that for a special meeting [See Bylaw 75(B)]. Legislation cannot be enacted nor modified at an emergency meeting. [Am 5/27/03]
The Senate Council [see Bylaw 242] shall compile an agenda for each meeting of the Representative Assembly or the Division. The agenda must include any items of business submitted in writing to the Senate Council by the Chair, by the Vice Chair, by the Divisional Representatives, by any standing or special committee or any Faculty of the Division, or in writing by any ten members of the Division. [Am 2/27/90, Rt 3/14/90]
[SBL 120] At least five days of instruction before any meeting of the Division, the Vice Chair shall distribute a call to the meeting, together with information about how to obtain a full printed or electronic copy of the agenda and of proposed changes in legislation, if any, to each member of the Division and to those other agencies specified in Universitywide Senate Bylaw 315(B). The call to a special meeting shall include a statement of the purpose of the meeting. [Am 6/10/97; Am 5/27/03]
All members of the Academic Senate and members of the Office are authorized to attend all meetings of the Representative Assembly or the Division, except when discipline has been imposed in accordance with the parliamentary authority of the Division. [Am 2/27/90, Rt 3/14/90]
(B)
The only other persons allowed to attend Representative Assembly or Division meetings are those who fall into one of the following categories; this authorization may be further restricted in accordance with section (C) of this Bylaw. [Am 2/27/90, Rt 3/14/90]
(1)
Representatives to the Division:
Representatives to the Division may speak and make motions at Representative Assembly or Division meetings. They may not second motions nor vote. [Am 2/27/90, Rt 3/14/90]
(a)
Two undergraduate students chosen in a representative manner by the undergraduate students.
(b)
Two graduate students chosen in a representative manner by the graduate students.
(c)
Three members of the research staff, who hold positions in the academic research series and who are not members of the Academic Senate, chosen in a representative manner by the research staff; one representative to be chosen from the general campus, one from the School of Medicine, and one from the Scripps Institution of Oceanography. [Am 3/30/82]
(2)
Guests:
Guests of the Division may speak at Representative Assembly or Division meetings. They may not make motions, second motions, nor vote. [Am 2/27/90, Rt 3/14/90]
(a)
Visiting Professors, Visiting Associate Professors, and Visiting Assistant Professors.
(b)
Those members of the campus staff who have a continuing concern with, and involvement in, the academic affairs of the campus and are invited to attend meetings of the Representative Assembly or the Division by the Senate Council (invitations to be renewed annually). [Am 4/25/95]
(c)
Those individuals with expertise on an agenda item who are invited to participate in the deliberations of that item by the Senate Council or the Chair of the Division. [Am 4/25/95]
(d)
Distinguished visitors to the campus who are invited to attend a meeting by the Chair of the Division.
(3)
Observers:
Observers do not have the right to speak, to make motions, to second motions, nor to vote.
(a)
Authorized members of the news media.
(b)
Not more than 28 members of the campus community who are not eligible to attend meetings under the provisions of sections (A), (B)(1), (B)(2), or (B)(3)(a) of this Bylaw.
(C)
The provisions of section (B) may only be suspended under the following conditions:
(1)
A motion to go into executive session may be made and requires a majority vote.
(2)
Non-members, or a particular nonmember or a group of nonmembers, may be excluded at any time from part or all of a meeting of the Representative Assembly or the Division, or from all of its meetings, in accordance with the parliamentary authority of the Division. [Am 2/27/90, Rt 3/14/90]
Fifty ordinary members of the Division constitute a quorum. At a meeting of the Division, the President of the University and each ordinary member shall have a vote if present. Those not present may not vote by proxy.
The order of business at a regular meeting of the Division shall be as follows: [Am 2/27/90, Rt 3/14/90]
(1)
Minutes
(2)
Announcements
(3)
The business on the agenda
(4)
Other business
(B)
The order of business at a special meeting shall be as follows:
(1)
Minutes--the reading of the minutes may be omitted with the approval of two-thirds of the ordinary members present.
(2)
The business on the agenda.
(3)
Any other business, the consideration of which is authorized by unanimous consent of the voting members present. Action taken at a special meeting on any matter of business not published in the call to that meeting requires unanimous approval of the voting members present at the meeting.
(C)
Parliamentary Authority of Division
Questions of order not answered by the Bylaws or Regulations of the Division shall be governed by the current edition of Robert's Rules of Order.
(D)
Written Ballot at Division Meeting
Any motion before a Divisional meeting shall, when the question is called, be submitted to a written ballot of the members present at the meeting, provided either that the presiding officer so orders or that fifteen percent (15%) of the members present so request.
(E)
Mail Ballot
Action taken at a meeting of the Division shall be submitted to a mail ballot at the request of one-third of the members present and voting. [En 5/25/76]
[SBL 120] Within thirty days of instruction after every meeting of the Division, the Vice Chair shall distribute to each member of the Division, the President and Vice President of the Academic Senate, the Executive Offices of the other Divisions, to the Secretary/Parliamentarian of the Senate, and to each member of the Committee on Rules and Jurisdiction of the Senate information about how to obtain a full printed or electronic copy of the minutes. [Am 4/25/95; Am 6/10/97; Am 5/27/03]
The ex officio members are the Chair and Vice Chair of the Division, who shall serve in the same capacity as officers of the Representative Assembly; all other members of the Senate Council (see Bylaw 242); the Chancellor; and the Vice Chancellors for Academic Affairs, Health Sciences, Marine Science, and Research. When, in accordance with Bylaw 25(B)(9), a former Chair of the Division serves as a member of the Program Review Committee, that individual shall be a member of the Representative Assembly. A member of the Representative Assembly may not serve concurrently in more than one ex officio capacity, nor as an ex officio member and an elected member. [Am 10/23/90; Am 5/28/91; Am 4/25/95; Am 6/10/97]
(2)
Elected Members
(a)
Any Divisional Representatives to the Assembly of the Academic Senate who are not already ex officio members of the Representative Assembly shall serve as at-large representatives to the Representative Assembly. Each college shall elect two representatives to the Representative Assembly. Each department with 35 or fewer voting Senate members shall elect one representative from among its voting Senate members. Each department with 36 or more voting Senate members shall elect two representatives from among its voting Senate members. Each graduate or professional school without academic departments shall have one representative for each 25 voting Senate members, or major fraction thereof. All Senate members in a department shall have the opportunity to nominate and to vote for departmental representatives. All elected representatives shall be elected by secret mail ballot. All elections shall be held in time to announce the results by the end of the Spring Quarter. [Am 6/10/97] There shall be a representative of the emeritus faculty who shall be selected by the Emeriti Association. [En 10/23/90]
(b)
The elected representatives shall serve two-year, staggered terms. After the initial election, the length of individual members' terms shall be determined by lot in such a way that representatives of departments, colleges, and professional schools with two or more representatives shall serve staggered terms. No member of the Representative Assembly is eligible for immediate reelection.
(c)
Whenever a vacancy exists in the membership of the Representative Assembly, it shall so report to the appropriate authority of the constituency in which the vacancy exists, who shall take appropriate action to fill said vacancy for the remainder of the unexpired term. If, and only if, a person so elected fills the vacancy for a period of not more than one year, the provision of Bylaw 82(A)(2)(b) with regard to immediate reelection shall not apply, and that individual shall be eligible for immediate reelection at the end of the term.
(d)
Each elected member shall have an elected alternate whose term coincides with the term of the member. In the absence or disability of the member, the alternate shall have voting rights at meetings of the Representative Assembly.
(3)
Advisors
The advisors, who shall not have the right to vote, shall be the two undergraduate students, the two graduate students, and the three members of the research staff specified in Bylaw 65(B)(1). [Am 4/25/95]
(B)
Duties
(1)
The Representative Assembly is empowered to act in all matters for the San Diego Division. At its discretion, the Representative Assembly may refer such matters to a meeting of the Division, or to a mail ballot of the Division, for consideration.
(2)
It shall hear appeals of Division members from actions of other committees as set forth in Bylaw 155(A).
(3)
It shall nominate two candidates for each vacancy of the Committee on Committees to be filled by election. The Senate Council shall provide a slate of nominations for consideration by the Representative Assembly. Representative Assembly members may make additional nominations from the floor. [See BL 242] [Am 5/23/95]
(4)
It shall report to the Division any information, recommendations, or other matters that it determines to be of importance or concern to the Division. Such matters shall include actions and recommendations of committees or faculties of the Division, if the Representative Assembly decides that the Division should examine these actions and recommendations. [Am 5/27/03]
(C)
Meetings
(1)
Regular meetings of the Representative Assembly are held monthly during the academic year in accordance with a schedule announced early in the Fall by the Chair. Regular meetings may be canceled by the Chair for lack of business.
(2)
Special Meetings. The Chair, or in the absence of the Chair the Vice Chair, must call a special meeting of the Representative Assembly at the request of a majority of the voting members present at a Representative Assembly meeting, at the request of any committee of the Division, or at the written request of any twenty-five members of the Division. A special meeting must be scheduled within two weeks of the receipt of the request. [Am 11/24/98; Am 5/27/03]
(3)
Emergency Meetings. An emergency meeting of the Representative Assembly may be called by the Chancellor at San Diego or the Chair, or in the absence of the Chair the Vice Chair. The call to the meeting shall be distributed to every member of the Division at least two days of instruction before the meeting. Legislation cannot be enacted nor modified at an emergency meeting. [Am 5/27/03]
(D)
Agenda Compilation [En 4/25/95]
The Senate Council [see Bylaw 242] shall compile an agenda for each meeting of the Representative Assembly. The agenda must include any items of business submitted in writing to the Senate Council by the Chair, by the Vice Chair, by the Divisional Representatives, by any standing or special committee or any Faculty of the Division, or in writing by any ten members of the Division.
(E)
Quorum
A quorum of the Representative Assembly consists of at least 40% of the current membership.
(F)
Conduct of Meeting
The order of business at a regular meeting of the Representative Assembly shall be as follows:
(1)
Minutes
(2)
Announcements by the President of the University
(3)
Announcements by the Chancellor at San Diego
(4)
Announcements by the Chair of the Division
(5)
Announcements by the Student and Research Staff Representatives
(6)
Reports of the Divisional Representatives to the Assembly
(7)
Other Announcements
(8)
Special Orders: the first special order shall be a Consent Calendar prepared by the Senate Council in accordance with Bylaw 242(B)(2)
(9)
Reports of Special Committees
(10)
Reports of Standing Committees
(11)
Reports of Faculties
(12)
Petitions of Students
(13)
Unfinished Business
(14)
New Business
The order of business at a regular meeting may be suspended by a two-thirds vote of the Representative Assembly members present. During items (2) through (5) and (7), only incidental main motions are in order.
(G)
Calls and Minutes
At least five days of instruction before a regular or special meeting of the Representative Assembly, a call to the meeting, the agenda, and all pertinent documents shall be distributed to all members of the Division, the President and Vice President of the Academic Senate, the Executive Offices of the other Divisions, the Secretary/Parliamentarian of the Senate, and each member of the University Committee on Rules and Jurisdiction. [Am 6/10/97; Am 5/27/03]
Within 30 days of instruction after every meeting of the Representative Assembly, the Vice Chair shall distribute to all members of the Division, the President and Vice President of the Academic Senate, the Executive Offices of the other Divisions, the Secretary/Parliamentarian of the Senate, and each member of the University Committee on Rules and Jurisdiction information about how to obtain a full printed or electronic copy of the minutes. [Am 6/10/97; Am 5/27/03]
(H)
Privilege of the Floor
(1)
Any member of the Academic Senate who is not a member of the Representative Assembly may attend its meetings and have the privilege of the floor, including the right to make motions, but may not second motions nor vote.
(2)
Attendance at meetings of the Representative Assembly and privilege of the floor, for other than Academic Senate members, is governed by Bylaw 65.
(I)
Recorded Ballot at Representative Assembly Meeting
Any motion before a Representative Assembly meeting shall, when the question is called, be submitted to a recorded ballot of the members present at the meeting, provided either that the presiding officer so orders or that at least fifteen percent (15%) of the members present so request. [En 1/26/93]
(J)
Mail Ballot Referral
(1)
Action taken at a meeting of the Representative Assembly shall be submitted to a mail ballot of the full Division at the request of one-third of the members present and voting. [En 1/26/93]
(2)
At the request of 35 members of the Division, submitted in writing to the Vice Chair of the Division within ten calendar days after the distribution of the minutes of a Representative Assembly meeting, any action of the Representative Assembly shall be submitted to mail ballot. The results of any such referendum are conclusive, and the matter may not be reconsidered for a period of 50 days of instruction. [Am 11/24/98; Am 5/27/03]
