APPENDIX V BYLAWS OF THE FACULTY OF THE SCHOOL OF PHARMACY AND PHARMACEUTICAL SCIENCES
(Approved by the Faculty of the School 11/20/02)
(Approved By The San Diego Division 2/25/03)
I.
FUNCTIONS
The Faculty of the School of Pharmacy and Pharmaceutical Sciences shall govern and supervise the School (SBL 50). The Faculty shall authorize and supervise all courses and curricula for Doctor of Pharmacy students and advise the Dean on resources necessary to implement the curriculum. The Faculty shall be responsible for determining the conditions for admission, for testing and promotion of students, for determining the requirements for being awarded the Doctor of Pharmacy degree, and recommending to the President candidates for the degree.
The Faculty shall be responsible for selecting, training, and certifying students in Graduate Pharmacy Education Programs. The Faculty shall participate in selecting, training, and certifying graduate students to the Graduate Dean, for research degrees. The Faculty shall also participate in the training of other professionals.
The Faculty shall engage in teaching, research and service in the biomedical and pharmaceutical sciences, health care or related fields, so as to fulfill the responsibility of the University to develop, transmit and apply new knowledge in the health sciences.
II.
MEMBERSHIP
The Faculty of the School of Pharmacy and Pharmaceutical Sciences shall consist of:
(A)
The President of the University
(B)
The Chancellor of the San Diego Campus
(C)
The Vice Chancellor for Health Sciences
(D)
The Dean of the School of Pharmacy and Pharmaceutical Sciences
(E)
Members of the Academic Senate who hold appointments in the departments affiliated with the School of Pharmacy and Pharmaceutical Sciences and are engaged primarily in instruction for the School.
(F)
Other faculty who hold appointments in the School of Pharmacy and Pharmaceutical Sciences and who devote most of their professional effort in support of the School.
(G)
Other faculty who devote a significant proportion of their professional effort to the programs of the School of Pharmacy and Pharmaceutical Sciences; subject to annual approval by the Educational Policy and Academic Oversight Committee on the recommendation of the Department and Division Chairs or the Dean.
All other individuals who hold academic titles in the Departments or Divisions of the School of Pharmacy and Pharmaceutical Sciences shall be designated Associate Faculty. The Associate Faculty of the School of Pharmacy and Pharmaceutical Sciences shall be invited to attend all meetings of the Faculty and to participate in all discussions. Associate members may be appointed as voting members of Standing Committees or Subcommittees of the Faculty, including the Educational Policy and Academic Oversight Committee, in which case voting privileges are restricted only as indicated in Bylaw III.
III.
VOTING MEMBERSHIP
Faculty as defined in Bylaw II shall have the privilege of voting, with the provision that voting privileges shall be exercised in compliance with Legislative Ruling 12.75, in that non-Senate members may vote only on questions that will be referred for final Senate action to another Senate agency.
IV.
OFFICERS
The officers of the Faculty shall consist of a Chair, Vice Chair (Chair Designate), and Secretary.
(A)
The Chair for any year shall be the Vice Chair (Chair Designate) (referred to elsewhere in these Bylaws as Vice Chair) of the preceding year. The Chair will serve for a term of one year. The Chair of the Faculty will also serve as Chair of the Educational Policy and Academic Oversight Committee and as the designated representative to the Health Sciences Faculty Council. In case the Vice Chair (Chair Designate) is not able to serve as the Chair in the succeeding year, a Chair shall be elected by the Faculty from a slate of two nominees proposed by the Nominating Committee. Additional nominations may be made by petition of five members of the Faculty.
(B)
The Vice Chair of the Faculty shall be elected each year by a simple majority of all eligible Faculty. Nominees shall be proposed by the Nominating Committee. Additional nominations may be made by petition of five members of the Faculty. The Vice Chair of the Faculty will serve as Vice Chair of the Educational Policy and Academic Oversight Committee. Upon completion of the term of office of the preceding Chair, the Vice Chair will assume the office of Chair. In the event of a vacancy in the office of the Chair, the Vice Chair shall become Chair for the balance of the term of the Chair and for the succeeding term, provided that the total service as chair does not exceed 18 months. At the time of ascension to the Chair, an election shall be held to select a new Vice Chair as specified in this article.
(C)
The Secretary of the Faculty, who shall also serve as the Secretary of the Educational Policy and Academic Oversight Committee, shall be appointed annually by the Dean from the administrative staff. The Secretary shall not have the privilege of vote, and shall be responsible for the recording and distribution of minutes and other administrative duties as deemed appropriate by the Chair and Dean.
Department Chairs of the School of Medicine or the School of Pharmacy and Pharmaceutical Sciences, should it form departments, shall be ineligible for nomination as either Chair or Vice Chair of the Faculty. All officers of the Faculty and chairs of the Faculty committees (except those serving in ex officio capacity) shall serve from July 1 of each year.
V.
MEETINGS
The Faculty shall meet at least twice during the academic year and, in addition, on written request of at least five members of the Faculty. Notice of a faculty meeting must be given at least five days in advance of each meeting. The number equal to 25% of the voting faculty shall be considered a quorum. The Associated Faculty shall be invited to attend all faculty meetings of the School. The Educational Policy and Academic Oversight Committee shall meet at least once each month during the regular academic year.
VI.
COMMITTEES
For all standing committees of the Faculty, a quorum shall consist of one half of the voting membership, plus one.
The standing committees of the Faculty shall consist of:
(A)
Educational Policy and Academic Oversight Committee
The Educational Policy and Academic Oversight Committee shall consist of the Chair, Vice Chair, and Past Chair of the Faculty, the chairs of the standing committees, and three members of the faculty at large. Unless otherwise specified in these Bylaws, standing committee chairs shall be appointed by the Educational Policy and Academic Oversight Committee following submission of a slate of at least two nominees by the Nominating Committee. For each at-large member, the Nominating Committee shall prepare a slate of candidates that shall offer two names for each vacant position. Election will take place by mail ballot to all voting members of the Faculty. The at-large members shall serve staggered three-year terms. The Dean and Associate Deans of the School shall serve on the Educational Policy and Academic Oversight Committee ex officio without the privilege of vote.
The Educational Policy and Academic Oversight Committee shall represent the Faculty on matters related to the education, research, and service missions and programs of the School. The Educational Policy and Academic Oversight Committee shall have oversight of all faculty committees. It shall also resolve all tie votes in connection with elections specified in the Bylaws. The committee’s role in educational policy shall be limited to matters that must (by regulation) receive final action by the Academic Senate, or to resolve problems that are contested by the committees listed in Articles (B) through (H). All germane actions and policy decisions of the Educational Policy and Academic Oversight Committee shall be reported in writing to the faculty.
Elected members of the Educational Policy and Academic Oversight Committee may not send substitutes to attend meetings.
The Educational Policy and Academic Oversight Committee shall review and evaluate the curriculum leading to the Doctor of Pharmacy degree and the Postgraduate Pharmacy Education programs. The Educational Policy and Academic Oversight Committee shall represent the Faculty in its role in all educational matters, especially regarding the curriculum for undergraduate, graduate, and continuing pharmacy education and other aspects of educational policy. The Educational Policy and Academic Oversight Committee shall maintain an ongoing evaluation of the curriculum leading to the Doctor of Pharmacy degree and Postgraduate Pharmacy Education programs. The Educational Policy and Academic Oversight Committee shall appoint subcommittees, as necessary to achieve its goals of review. The Educational Policy and Academic Oversight Committee shall make recommendations to the Faculty of the School, regarding initiation or discontinuance of core courses of instruction. The Educational Policy and Academic Oversight Committee shall have authority to take action on educational matters which do not require a vote of the Faculty. On request of more than one member, specific committee actions or decisions of the Educational Policy and Academic Oversight Committee shall be reviewed by the committees listed in Articles (B) through (H). The Educational Policy and Academic Oversight Committee shall establish liaison and coordination with the Academic Senate, Faculty Council and School of Medicine Committee on Educational Policy, the Graduate Council, and appropriate student organizations.
During the inception of the School, and while the number of faculty is small, the following committees will act as subcommittees of the Educational Policy and Academic Oversight Committee.
(B)
Nominating Committee
The Nominating Committee shall consist of four full-time faculty members, broadly representing the various disciplines, nominated by the Educational Policy and Academic Oversight Committee (usually two nominees for each open position) and elected by the Faculty. The Chair shall be elected each year by the members of the committee. The members shall serve staggered two-year terms.
The committee shall submit a slate of nominees from which the faculty officers shall be elected, as specified in Bylaws III and VIII.
The committee shall submit a slate of nominees to the Educational Policy and Academic Oversight Committee for all chairs and members of standing committees except those specified to be elected by the Faculty as a whole. Appointment of chairs and members of these committees is subject to approval by a majority of the Educational Policy and Academic Oversight Committee. The Nominating Committee shall also recommend to the Dean the names of faculty for service on administrative and ad hoc committees, as required. It shall make other nominations from time to time as required by the Educational Policy and Academic Oversight Committee or Dean.
(C)
Recruitment an Admissions Committee (RAC)
The Recruitment and Admissions Committee shall consist of a chair appointed as specified in Bylaw VI. Article (A) and at least four faculty members appointed as specified in Bylaw VI. Article (B). In addition, an Associate Dean and members of the Associate Faculty may serve with the privilege of vote on this committee. Members will serve staggered two-year terms.
The RAC will develop and implement the terms and conditions for the admission of Doctor of Pharmacy students, including the educational requirements, policies, and procedures for their selection. The Educational Policy and Academic Oversight Committee will determine such terms and conditions annually. RAC shall have responsibility for determining the sequence or admission of qualified candidates, and shall participate in and oversee all aspects of the admissions process. RAC shall report to the Educational Policy and Academic Oversight Committee on a quarterly basis.
(D)
Standing and Promotions Committee (SPC)
The Standing and Promotions Committee shall consist of a chair appointed as specified in Bylaw VI. Article (A) and four members appointed as specified in Bylaw VI. Article (B). Members will serve staggered three-year terms.
The committee will be concerned with the academic performance of students. The SPC is charged with examining the records, at the end of each quarter, of all students and determining if a student is in good academic standing and is ready for promotion. Prior to graduation, the committee will review all student records to certify to the Educational Policy and Academic Oversight Committee that each graduating student has met the requirements for the Doctor of Pharmacy degree at the UCSD School of Pharmacy.
(E)
Student Affairs Committee (SAC)
The Student Affairs Committee shall consist of a chair appointed as specified in Bylaw VI. Article (A); four other members appointed as specified in Bylaw VI. Article (B), and two student members appointed as specified in Bylaw VII. Members shall serve staggered three-year terms. SAC shall deal with student affairs matters (for example, student life, academic dishonesty, ethical and professional behavior) other than those concerned with the admissions process or academic performance.
(F)
School of Pharmacy Committee on Academic Personnel (SOPCAP)
The School of Pharmacy Committee on Academic Personnel shall consist of a chair, a vice chair, and three members of the full-time faculty. At least three members of the committee must be members of the Academic Senate. The Educational Policy and Academic Oversight Committee shall recommend two candidates for each open position on the committee. The Divisional Committee on Committees will appoint the members. The chair shall be a Senate member. Members will serve staggered three-year terms.
At the inception of the School, owing to the limited numbers of Senate Faculty not holding deans’ positions, academic personnel decisions will be handled by the SOM Dean’s Office Academic Affairs and/or SOMCAP until a sufficient faculty is appointed.
School of Medicine CAP will review salaried clinical faculty and clinical x faculty in the School of Pharmacy and Pharmaceutical Sciences for appointments, appraisals, promotions, and accelerations, and other reviews for clinical x faculty that are not otherwise reviewed by the Divisional CAP. The SOM Dean’s Office for Academic Affairs will review any other full time SPPS faculty for whom this responsibility may be delegated by the Divisional CAP or Chancellor. SOMCAP shall make recommendations to the School of Pharmacy and Pharmaceutical Sciences Dean and School of Medicine Dean for Academic Affairs for jointly funded positions on the basis of these reviews. SOMCAP will review and, as necessary, make recommendations on the criteria for appointment and/or advancement in the salaried clinical faculty series/professor of clinical “X” series in its purview.
(G)
School of Pharmacy Associate Faculty Committee (AFC)
This committee will be composed of at least five volunteer faculty and one full time faculty member who are active in UCSD clinical teaching programs. The membership should reflect the diversity of practice type and locations of the volunteer faculty. Members will be nominated by the Nominating Committee and appointed by the Educational Policy and Academic Oversight Committee. Members will serve staggered two-year terms.
This committee will be concerned with issues of the Associate Faculty and will advise the Educational Policy and Academic Oversight Committee on those issues in the curriculum that relate to clinical teaching. AFC will help the School address the needs and concerns of the local pharmacy community and will assist the School in its academic missions.
(H)
Ad Hoc Committees
The Educational Policy and Academic Oversight Committee may appoint ad hoc committees for specific purposes and identified short-term needs. All appointments to ad hoc committees shall expire at the end of one year unless reappointed by the Educational Policy and Academic Oversight Committee.
VII.
PARTICIPATION OF STUDENTS ON COMMITTEES
Students play a major role in their own professional education; therefore, it is desirable to have student representation on all faculty committees that directly affect student life. Students in good academic standing may be appointed to standing and ad hoc committees of the Faculty. Student representatives will be appointed by the student association or other duly constituted group representing the students. In the absence of students so identified, students may be nominated by the Associate Dean for Student Affairs (or equivalent) and approved by the committee on which they will serve.
VIII.
ELECTIONS
Elections will be by mail ballot to all voting members of the Faculty. Except for special elections, election of officers of the Faculty for any given academic year will be held prior to June 1 of the preceding year. In the election of the Vice Chair of the Faculty or membership on the Educational Policy and Academic Oversight Committee, whenever there are more than two candidates and no candidate obtains a majority of the votes cast, a runoff election shall be conducted between the two candidates with the greatest number of votes. The runoff election results will be available by September 1.
IX.
VACANCIES
Unless otherwise specified in these bylaws, if for any reason a vacancy occurs among the elected officers or representatives of the Faculty, the vacancy will be filled by the candidate, from the appropriate group for whom the vacant position represents, who received the next largest number of votes in the most recent election. If that candidate declines to serve, the position will be filled by vote of the Educational Policy and Academic Oversight Committee.
X.
AMENDMENTS
Initiative for amendments to these bylaws may be taken by the Educational Policy and Academic Oversight Committee or by petition signed by five or more members of the Faculty. Such amendments are to be submitted to the Faculty at least five days prior to a meeting at which the proposed amendment will be discussed. Approval of the amendment requires a two-thirds majority vote of the Faculty by mail ballot.
No change in the Bylaws may be made that will be in conflict with the Bylaws, Regulations, or Legislative Rulings of the Academic Senate of the University or of the San Diego Division.
