APPENDIX V REGULATIONS
OF THE FACULTY OF THE
SCHOOL OF PHARMACY AND PHARMACEUTICAL SCIENCES
(Approved by the Faculty of the School 11/20/02)
(Approved By The San Diego Division 2/25/03)
100.
Requirements of the Doctor of Pharmacy Degree (Pharm.D)
Requirements for the Doctor of Pharmacy (Pharm.D) Degree shall be determined by the Faculty of the School of Pharmacy and Pharmaceutical Sciences. The following minimum requirements pertain to the award of the Pharm.D. Degree.
(A)
Admission
To be admitted to the program an applicant must
(1)
be eligible for admission to the University of California
(2)
complete the pre-requisite subject requirements as determined by the faculty and published annually by the School of Pharmacy and Pharmaceutical Sciences
(3)
meet the minimum grade point average requirement established by the faculty
(4)
demonstrate a high level of academic achievement, leadership and professional potential, as evidenced by transcripts and letters of recommendation, and
(5)
be evaluated and accepted for admission by the Admissions Committee of the School.
(B)
Residency
(1)
The minimum residence requirement is twelve (12) academic quarters.
(C)
Time Limitations
(1)
The normative registered time to complete the requirements for the degree is four years. Extensions to this limitation may be granted by the Dean in unusual circumstances.
(2)
The maximum registered time to complete the requirements for the degree is five years. Extension beyond the five-year maximum must be approved by the Dean following a recommendation from the Committee on Educational Policy and Academic Oversight and the Standing and Promotions Committee.
(3)
Coursework in any year may not be repeated more than once.
(D)
Program
(1)
Students must complete at least 190 units of the required curriculum as determined by the faculty of the School.
(2)
Students must complete each required curriculum course with a grade of (H) honors or (P) pass except where the required courses are cross-listed with School of Medicine courses and only graded P (pass) or F (fail). Such courses must be completed with a grade of (P) pass.
(3)
Courses taken prior to admission to the School which are deemed by the instructors of record for a particular required curriculum course to be equivalent to the required course, and for which the student demonstrates required competencies, may be credited toward the degree. The maximum number of units credited for a course may not exceed the number of units assigned for the course in the curriculum.
(4)
Elective courses to fulfill the unit requirement for the degree must be taken after admission to the School. Courses taken prior to admission to the School may not be applied toward the elective requirements.
(E)
Satisfactory Professional Qualifications
(1)
Students must demonstrate throughout the curriculum that they possess the professional, ethical, and moral characteristics necessary for professional practice.
150.
Evaluation
(A)
Student evaluation is based on the following:
(1)
Oral and written examinations
(2)
Performance in laboratory and discussion group activities
(3)
Clinical performance
(4)
Other tools deemed appropriate by the Faculty
200.
Grading Policy
(A)
Grades
(1)
The work of all students in those courses designated by the Faculty of the School of Pharmacy and Pharmaceutical Sciences as required courses will be reported in terms of the following grades: H (honors), P (pass), F (fail), Y (provisionally unsatisfactory), I (incomplete), IP (in progress).
(2)
The work of all students in those courses designated by the Faculty of the School of Pharmacy and Pharmaceutical Sciences as elective courses will be reported in terms of the following grades: S (satisfactory), U (unsatisfactory), Y (provisionally unsatisfactory), I (incomplete), IP (in progress).
(3)
No grade points per unit shall be assigned.
(B)
The H (honors) Grade
(1)
The grade H (honors) shall be assigned to those students whose overall performance in a required course is considered to be outstanding.
(2)
Honors will not be granted in those required courses cross-listed with the School of Medicine courses that are only graded (P) pass or F (fail) or in elective courses.
(C)
The P (pass) Grade
The grade P (pass) shall be assigned to those students whose overall performance in a required course meets at least the minimum standard established by the faculty and is considered satisfactory.
(D)
The F (fail) Grade
(1)
The grade F (fail) shall be assigned to those students whose overall performance in a required course is unsatisfactory. The F grade will remain on the transcript.
(2)
In order to progress through the curriculum, all grades of F must be remediated by repeating the course by the end of the next term in which the course is normally given, unless a petition, prior to that time, has been approved by the Associate Dean for Student Affairs allowing a further specified period. If a course is repeated, the course will appear a second time on the transcript.
(E)
The S (satisfactory) Grade
The grade S (satisfactory) shall be assigned to those students whose overall performance in an elective course meets at least the minimum standard established by the faculty and is considered satisfactory.
(F)
The U (unsatisfactory) Grade
(1)
The grade of U (unsatisfactory) shall be assigned to those students whose overall performance in an elective course is unsatisfactory. The U grade will remain on the transcript.
(2)
The U grade in an elective course may be remediated by repeating the course. If a course is repeated, the course will appear a second time on the transcript.
(3)
Courses in which a student receives a final grade of U will not be applied toward meeting the requirements for the Pharm.D. degree.
(G)
The Y (provisionally unsatisfactory) Grade
(1)
The grade Y (provisionally unsatisfactory) shall be assigned as an initial grade when a student has not performed to a satisfactory level in a course but the instructor wishes to provide for an additional finite period of time for the student to demonstrate competency in the course.
(2)
The Y grade is replaced with a P (pass) grade for required courses or a S (satisfactory) grade for elective courses when the course requirements have been satisfied within the time determined by the instructor.
(3)
The Y grade is replaced with an F (fail) grade or U (unsatisfactory) grade if the requirements have not been satisfied within the time determined by the instructor.
(4)
The time period for satisfactory completion of the course requirements should normally not extend beyond the start of the next academic year, unless a petition, prior to that time, has been approved by the Associate Dean for Student Affairs allowing a further specified period. Should a student not complete the work to the satisfaction of the instructor by the end of the specified period or not be granted an extension by the Associate Dean, a grade of F (fail) or U (unsatisfactory) shall be assigned. In order to progress through the curriculum, all grades of F must be remediated.
(H)
The I (incomplete) Grade
(1)
The grade I (incomplete) shall be assigned when a student’s work is of passing quality but is incomplete.
(2)
The student should normally complete the work of the course by the end of the next term in which the student is registered unless a petition, prior to that time, has been approved by the Associate Dean for Student Affairs allowing a further specified period.
(3)
Should the student not complete the work by the end of the next term or not be granted an extension by the Associate Dean, a grade of F (fail) or U (unsatisfactory) shall be assigned. In order to progress through the curriculum, all grades of F must be remediated.
(I)
The IP (in progress) Grade
The grade IP (in progress) shall be assigned for courses extending over more than one quarter and in which evaluation of a student’s performance is deferred until the end of the final quarter of the course. The IP grade shall be replaced by a final grade when the student completes the course sequence.
(J)
The W (withdraw) Grade
(1)
The grade W (withdraw) shall be assigned when a student has completed some portion of the course and for personal or other reasons, must withdraw from the course.
(2)
For required courses, the W (withdraw) grade must be approved by the Associate Dean of Students. The W grade will remain on the transcript.
(3)
For elective courses, the W (withdraw) grade shall be assigned for courses dropped after the beginning of the fourth week of instruction.
250.
Academic Review
(A)
A student with an F (fail) grade in a required course or a student experiencing continued academic difficulties or first time difficulties in multiple courses in a given year may be referred to the Academic Oversight Subcommittee of the Educational Policy and Academic Oversight Committee (EPAOC) for either an informal academic review or an in-depth academic review, as deemed appropriate by the Associate Dean for Student Affairs.
(B)
Failure to pass a required course normally results in a one-year deceleration of a student’s progress in the curriculum.
300.
Dropping Courses
(A)
Students may drop a required course only with the approval of the Associate Dean for Student Affairs. If a student drops a required course after the beginning of the fourth week of instruction and prior to the beginning of the ninth week of instruction, the W grade will be assigned.
(B)
Students may drop a pre-clinical elective course prior to the beginning of the fourth week of instruction with no course entry appearing on the transcript. If a student drops a pre-clinical elective course after the beginning of the fourth week of instruction and prior to the beginning of the ninth week of instruction, the W grade will be assigned.
(C)
Students may drop a clinical elective course prior to the beginning of the fourth week of instruction with no course entry appearing on the transcript. If a student drops a clinical elective course after the beginning of the fourth week of instruction and prior to the beginning of the ninth week of instruction, the W grade will be assigned.
350.
Withdrawal, Leaves of Absence, and Discontinuance Without Notice
(A)
A student wishing to withdraw from all classes may request of the Dean of the School a leave of absence or an honorable withdrawal.
(B)
Brief Leave of Absence. Permission to be absent from the University for a brief period of time may be granted by the Dean of the School to a student in case of illness or other emergency. Such leaves shall not exceed six weeks in any academic year. Approval of a leave of absence shall not exempt a student from satisfactorily completing all work in progress for each course in which the student is enrolled. If the student is unable to complete the work by the end of the term, the I (incomplete) grade shall be entered for each course.
(C)
Prolonged Leave of Absence. Permission to be absent from the University for a prolonged period of time may be granted by the Dean of the School to a student in good academic standing who does not wish to retain class status. A student in good standing is entitled to a certificate of honorable withdrawal. To be eligible for consideration for readmission, the student must provide an annual status report and the leave must be approved annually by the Dean.
(D)
Discontinuance without Notice. A student who (1) withdraws from the School without notice, or (2) fails to report after a specified leave of absence, or (3) fails to register for any term within one month after the beginning of that term, is consider academically dismissed from the School.
400.
Academic Disqualification
(A)
Academic Probation. A student shall be placed on academic probation
(1)
Upon receipt of one grade of F (fail) in a required course
(2)
Upon receipt of two Y (provisionally unsatisfactory) grades in one academic year.
(3)
Upon failure to remediate a Y grade to a P grade before another Y grade is received.
(4)
If the student’s overall performance at any time is determined by the Education Policy and Academic Oversight Committee to be or unsatisfactory.
(5)
A student placed on probation is subject to supervision by the Faculty.
(B)
Academic Dismissal. A student is subject to dismissal
(1)
Upon receipt of the F (fail) grade for a course that the student had taken previously and had earned a grade of F (fail), or
(2)
Upon receipt of two F (fail) grades in one year, or
(3)
Upon being place on academic probation a second time, or
(4)
If the student has not completed the requirements for the degree within five (5) years of the date he/she entered as a first year student, or
(5)
If the student is pursuing a program of study that, upon projection, cannot be accomplished within five years of the date he/she entered as a first year student, or
(6)
If in the opinion of the Academic Oversight subcommittee of the EPOCA the student, while on academic probations, is continuing to perform in a marginal or unsatisfactory manner.
(C)
Academic Misconduct. Upon discovery of substantive evidence of academic misconduct, a student may be subject to suspension or dismissal. The procedures leading to discipline will guarantee procedural minima of due process in accordance with Faculty, School, Academic Senate, and University policies.
450.
Professional Disqualification
(A)
A student shall be subject to professional disqualification, leading to probation or dismissal, if after a hearing by a committee of the Faculty of the alleged charges, it is found that the student:
(1)
Has manifested or threatened violence against a patient, a fellow student, a fellow professional, staff personnel, faculty member, or others in carrying out his/her professional assignments, and/or
(2)
Has abused professional privileges by taking advantage of professional relationships with patients or others, or has abused other privileges of the profession, such as access to drugs and equipment, and/or
(3)
Has failed to meet professional responsibilities by reason of being mentally incompetent, and/or be being under influence of alcohol and/or controlled substances, and/or
(4)
Has been negligent in carrying out professional duties in such a way that harm to a patient has or could result.
500.
Grade and Evaluation Appeals
(A)
Time Limits
Grade appeals, for both required and elective courses, must be made within 90 calendar days after the grade has been assigned.
(B)
First Step: Appeal to the Instructor(s)
(1)
Students may appeal in writing to the instructor(s) within the 90 calendar day period cited in (A) above. In the written appeal, the student should specify the grounds and/or facts for the appeal.
(2)
The instructor(s) should respond in writing to the student within 14 calendar days of receiving the student’s written appeal. Possible responses may include:
(a)
Denial of the appeal, or
(b)
Granting of the appeal, or
(c)
Granting of the appeal with contingency, as deemed appropriate, or
(d)
Acknowledging receipt of appeal, with a state plan for investigation to be concluded no later than 30 calendar days after receipt of the appeal.
(C)
Final Step: Appeal to the Academic Oversight Subcommittee of the EPAOC
(1)
If the student believes that the matter is not yet resolved to his/her satisfaction, he/she may appeal in writing to the Academic Oversight Subcommittee of the EPAOC through the Office of Student Affairs.
(2)
At its first regularly scheduled meeting following receipt of the appeal, the Subcommittee will review the written appeal from the student and the written report from the instructor(s).
(3)
Written notification of the decision of the Subcommittee will be mailed to the student within 14 calendar days following the meeting where the appeal was discussed.
550.
Policy on Evaluation of Professionalism
Pharmacy students are required to demonstrate professionalism as part of the requisite clinical competency. Many attributes of professionalism cannot be observed on one rotation, thus patterns of behavior, as observed throughout the continuum of training and within the education environment, play an important role in making these determinations. The demonstration by a pharmacy student of satisfactory professional and personal attributes is necessary to successfully complete the curriculum. Therefore, these attributes will be evaluated throughout the student’s enrollment.
It is the intent of the School, in placing this policy into effect, to give all manner of assistance to the student to remedy any deficiencies. It is the School’s hope that the student may, subsequently, be successful and move forward in his/her profession with utmost confidence.
(A)
Students who have not demonstrated adequate professional and personal attributes or who demonstrate unprofessional behavior will be identified by instructors and reported to the Associate Dean for Student Affairs as follows:
(1)
The instructor will prepare a statement describing in detail the unprofessional behavior demonstrated by the student.
(2)
The instructor will discuss the contents of the statement with the student, and the student will be given the opportunity to submit a written response.
(3)
The Associate Dean for Student Affairs will evaluate the statement and student response and if the incident(s) or issue(s) is severe or the behavior is repetitive in nature the student will be presented to the Academic Oversight Subcommittee of the EPAOC.
(4)
The Associate Dean for Student Affairs will have the responsibility to evaluate the student’s professional performance as a continuum throughout the student’s enrollment and to present the evaluation to the Subcommittee.
(5)
Upon presentation to the Subcommittee and following discussion of the student, the Associate Dean for Student Affairs will prepare a Professionalism Remediation Summary (PRS) that, depending on the severity of the unprofessional behavior, may include, but is not limited to:
(a)
Restriction of clerkship enrollment
(b)
Completion of additional clerkship assignments
(c)
Counseling
(d)
Suspension
(e)
Dismissal
(6)
Upon completion of remediation, a final Professional Remediation Report (PRR) will be prepared by the Associate Dean for Student Affairs describing the improvements demonstrated by the student.
600.
Amendments
(A)
The Regulations of the School may be amended at any meeting of the Faculty provided the proposed modification has been distributed to the Faculty at least five days before the meeting. Approval requires a majority of the voting members present.
(B)
Amendments of Regulation 100 (Requirements of the Pharm.D. Degree) and Regulation 200 (Grades) are subject to approval by the San Diego Division Representative Assembly.
(C)
No change in the Regulations may be made that will be in conflict with the Bylaws, Regulations, or Legislative Rulings of the Academic Senate of the University or of the San Diego Division.
