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APPLICATION DEADLINES:
 Academic Senate: San Diego Division
Health Sciences Subcommittee on Research
July 15, 2008
Oct 15, 2008
Jan 16, 2009


TO:

MEMBERS OF THE ACADEMIC SENATE - HEALTH SCIENCES
 

RE:

CALL FOR APPLICATIONS TO FUND TRAVEL TO SCHOLARLY MEETINGS-- FY 2008/09 (7/1/08 - 6/30/09)
 
The Health Sciences Subcommittee on Research is pleased to solicit applications for travel to scholarly meetings.
 
Applications may be submitted anytime prior to the deadline date and will be reviewed periodically throughout the year, funds permitting.

HOW TO APPLY:

You may submit your travel application and supporting documents as follows:
  • via campus mail to my attention at mail code 0002 or if you wish to hand deliver your application, here are directions to the Academic Senate Office: http://www-senate.ucsd.edu/location.htm
  • electronically to mnull@ucsd.edu
  • by FAX to my attention (Michelle Null) at x44528
Applications forms are available at: http://www-senate.ucsd.edu/cor/applications/corapps.htm. A copy of the letter inviting the paper, acceptance of the paper on the program, or a copy of the program must accompany the request. If paper acceptance is still pending at the time of submission, travel support may be tentatively approved, but funds can only be released upon receipt of the necessary documents.
 

TRAVEL TO SCHOLARLY MEETINGS

ELIGIBILITY
Awards for airfare expenses are limited to Academic Senate members who present invited papers before scholarly societies. In exceptional cases, financial support may be provided for individuals who are not members of the Academic Senate (i.e. Adjunct and Clinical Professors, Research Scientists and assistant-level Project Scientists). For non-Senate members, a letter from the Department Chair is required in support of the applicant's request and advising the Committee of his/her status in the department. Applications for a non-Senate member received without a support letter will not be considered.
 
The Subcommittee does not support individuals such as associate and full project scientists, post-docs, clinical instructors and non-salaried faculty.
 
If partial support is available to you from other sources, this information must be provided at the time you submit the application (question #3).
 
When requests for travel support exceed funds available, assistant professors generally receive the highest priority.
 

GUIDELINES:

Only one trip per fiscal year (July 1-June 30) for any Senate member will be awarded. Only one travel award will be granted to multi-authored contributions. There is no limit to the number of awards faculty may receive over a period of years. No service fees will be paid; therefore, applicant may use any means to book travel. Depending on total funds available, maximum allowances may not be possible.
  1. Domestic: Domestic travel awards are made for the lowest published day coach fare but limited to maximum amounts by time zones: $500 for Eastern, $400 for Central (including the states of Washington, Oregon, Hawaii & Alaska), and $300 for Mountain and Pacific time zones. Travel to Mexico and Canada are awarded under domestic travel policies.

  2. Foreign: Foreign travel will be supported for the lowest published fare, or the actual fare, whichever is lower. Awards will not exceed $1000.00. Awards will not be honored to subsidize fare upgrades. Written quotation/itinerary from travel agency, airline, or internet is required for foreign travel. These funds are not restricted to the use of U.S. carriers.
 

USE OF FUNDS:

Cost of side trips unrelated to the conference funded will be deducted.
 
Canceled trips must be reported promptly to allow for redistribution of funds.
 
Policy and Procedure Manual References: Travel: 365-1 through 365-7 & 365-12.
 

APPLICATION FORMS:
The Request for Travel to a Scholarly Meeting Form is available in Microsoft Word Format or Adobe Acrobat PDF Format.  Applications must be typewritten and completed in full. If partial support is available from other sources, this information must be provided upon submission of the application (question #3). Incomplete or undocumented applications will not be considered.
 
Contact Michelle Null, mnull@ucsd.edu, Academic Senate Office, (858) 534-2130, if you have any questions.
 
  Christina Chambers, Chair
Health Sciences Subcommittee
Academic Senate, Committee on Research
 
 
 
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